Personal Information Collection Statement

eBiZolution Inc. (“the Company”) values and is committed to the protection of your personal information (“Personal Data”).

eBiZolution respects your privacy and recognizes the need for appropriate protection and management of your personal data which you have directly and voluntarily entrusted to us. We have developed this Privacy Policy in order to protect your personal data in accordance with the Data Privacy Act of 2012 (DPA), its Implementing Rules and regulations (IRR), issuance of National Privacy Commission (NPC) and other relevant laws of the Philippines.

Personal data refers to all types of personal information, sensitive personal information and privileged information. Personal information refers to “any information, whether recorded in a material from or not, from which the identity of an individual is apparent or can be reasonably and directly be used by an entity holding the information, or when put together with other information would directly and certainly identify an individual”.

This Privacy Policy tells you how we process (meaning, how we collect, use, share, and retain) and protect your personal data. It also tells you what steps you can take if you want us to change how we use your personal data, or if you want us to stop using them.

Purpose for Collection, Storage, Access, Sharing, Processing, Retention and Disposal of Personal Data

  • Collection: Personal data is collected for purposes such as user authentication, customer profiling, and service customization. This data enables the company to provide its services effectively.
  • Storage: Personal data is stored securely to ensure data availability and integrity. It allows the company to maintain a record of customer interactions and preferences.
  • Access: Controlled access to personal data is essential for employees who require it to perform their duties, ensuring data confidentiality and security.
  • Sharing: Personal data may be shared with authorized third parties, such as partners or service providers, for specific purposes like payment processing or customer support.
  • Processing: Data processing involves activities like data analysis, profiling, and reporting. It helps the company make data-driven decisions and improve its services.
  • Retention: Personal data is retained based on legal requirements and business needs. Longer retention periods may be necessary for compliance or historical records.
  • Disposal: Secure and compliant data disposal methods are crucial to protect individuals’ privacy. Outdated or unnecessary data is permanently deleted.

Where and how long do we keep your personal data?

The retention of personal data and where it is kept can vary depending on the specific policies and legal requirements of the organization handling the data. Here are some general considerations:

  • Retention Period: The duration for which personal data is kept depends on the purpose for which it was collected and any legal requirements. For example, some financial records might need to be retained for several years, while marketing data might have a shorter retention period.
  • Storage Locations: Personal data can be stored in various locations, including on-premises servers, cloud servers, and third-party data centers. The choice of storage location often depends on factors like data security, accessibility, and scalability.
  • Data Encryption: Personal data should be stored securely, with encryption measures in place to protect it from unauthorized access, both during storage and transmission.
  • Data Backups: Regular data backups are essential to ensure data availability and prevent data loss in case of hardware failures or other incidents.
  • Access Controls: Access to personal data should be restricted to authorized personnel, and access logs should be maintained to track who accesses the data and when.
  • Data Deletion: Personal data should be deleted when it is no longer necessary for the purpose for which it was collected, and when there are no legal requirements for its retention.
  • Legal Requirements: Organizations must comply with data protection laws and regulations that dictate how long certain types of personal data should be retained. These requirements can vary by jurisdiction and the nature of the data.

What type of personal data we collect?

The common type of data collected by eBiZolution from you generally includes the following:

  • Basic personal information such as full name, nickname, home addresses/billing address/e-mail address, employment information, telephone, other personal contact numbers,
  • Sensitive personal information such as date of birth, age, occupation, and gender and,
  • Other sensitive personal information and records such as, but not limited to, the following:
  • Photo
  • Educational background
  • Employment record
  • Family background
  • Spouse and children’s names
  • Financial details
  • Valid identification cards and licenses, and
  • Salary, basic pay, statutory obligations such as HDMF or Pag-IBIG, SSS, Phil Health and withholding tax, other benefits
  • CCTV footage installed in our store for surveillance purposes only
  • Questions, comments, concerns or complaints
  • Membership and/or affiliation to Social Groups; References

Should you choose not to provide and agree on the above personal information, eBiZolution may not be able to accommodate your request or offer its services.

Use of Cookies

eBiZolution-website is using “Cookies” – these are text files containing small amounts of information which are automatically downloaded to your computer or device when you visit a website. Cookies send data back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognize a user’s device and its being able to profile an individual user’s browsing habits. We will not use cookies to collect personally identifiable information about you.

Who will we share your data with?

We are not allowed to share your data to third party except in circumstances as noted below. By giving your consent, you authorize eBiZolution to disclose your personal data to the following:

  • Our affiliates, subsidiaries, partner companies, organizations, or agencies including their sub-contractors or prospective business partners that act as our service providers and contractors;
  • Law enforcement and government agencies;
  • All other third parties we deem necessary with which we share this personal data are required to use your personal data in a manner that is consistent with this Privacy policy.

However, these companies may only use such personal data for the purpose/s disclosed in this Privacy Policy and may not use for any other purpose.

What is our Privacy Policy regarding minor?

eBiZolution will never collect personal data from children or minor (below 18 years old).

Our Commitment to Personal Information Security

We take reasonable steps to make sure that the personal data we collect, use or disclose are accurate, complete, and up-to-date. We strictly enforce our Privacy Policy within eBiZolution Inc. and we have implemented technological, organizational and physical security measures to protect your personal data we hold from loss, misuse, modification, unauthorized or accidental access or disclosure, alteration or destruction. We put in effect safeguards such as the following:

  • Organizational measures: appointment of Data Protection Officer, access control policy, security awareness training, among others.
  • Organizational measures: we restrict access to your personal data only to qualified and authorized personnel who hold your personal data with strict confidentiality.
  • Technical measures: we keep and protect your personal data using a secured server behind a firewall, deploying encryption on computing devices, anti-virus software and physical security controls.
  • Physical measures: security on data centers, card storage, bio-metric devices, RF ID, among others.

It is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign-off when finished using a shared computer.

What if there are changes in our Privacy Policy?

From time to time, it may be necessary for eBiZolution to change this Privacy Policy. If we change our Privacy Policy, we will post the revised version here and will take effect immediately, so we suggest that you check here periodically for the most up-to-date version of our Privacy Policy.

The Right of the Data Subject

As data subject you have the right to be informed, to object, to access, to rectify, to erasure or blocking, to damages, to data portability and to complain in relation to your personal information under the Data Privacy Act of 2012. If you wish to correct or update your personal information, we may ask some information in order to verify and ensure the identity to avoid unwanted disclosure of personal information. We have included here contact information that can be used to voice clarifications and complaints relative to your personal information. Any complaint should be made in writing, clearly state the material facts, specify your contact information and include supporting evidence.

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4th Floor, PMJ Building,

1860 Evangelista corner Cuangco Streets

Pio Del Pilar, Makati City, 1230, Philippines

KMC Armstrong Corporate Center,

Salcedo Village, H.V. Dela Costa

Makati, 1227 Metro Manila, Philippines

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